Overview
Go beyond simple file lookups. This agent analyzes your Dropbox data to answer complex questions like "Why is storage usage increasing?" or "Which files are consuming the most space?"
**Capabilities:**
- Analyze storage usage patterns and identify optimization opportunities
- Surface file access patterns and identify rarely-used files
- Compare storage costs across folders and file types
- Identify duplicate files and cleanup opportunities
- Synthesize insights from file metadata and access logs
[{"type": "user", "content": "Why is our Dropbox storage usage 50% higher this quarter? We need to identify what's driving the increase."}, {"type": "thinking", "content": "Analyzing storage usage patterns...", "thinkingSteps": ["Retrieving file and folder data from last 90 days...", "Calculating storage by folder and file type...", "Identifying large files and access patterns...", "Comparing to previous quarter's usage..."]}, {"type": "assistant", "content": "I analyzed your Dropbox storage data and found the drivers of the usage increase:\n\n## Storage Analysis\n\n| Folder | Current Size | Last Quarter | Change |\n|--------|--------------|--------------|--------|\n| Project Files | 45 GB | 28 GB | +61% |\n| Video Archive | 32 GB | 18 GB | +78% |\n| Shared Documents | 28 GB | 22 GB | +27% |\n\n## Root Causes\n\n**Primary Driver:** **Project Files** folder grew 61% (28 GB → 45 GB). 58% of the increase is from **duplicate files** - 3 versions of the same design files exist (avg 2.3 GB per duplicate set). The 'Design Review' folder has 12 duplicate sets totaling 8.2 GB.\n\n**Secondary Issue:** **Video Archive** increased 78% (18 GB → 32 GB). 450 video files haven't been accessed in 180+ days but are stored in standard tier. These could be moved to archive tier for 68% cost savings.\n\n**Inefficiency Pattern:** 34% of files in **Shared Documents** are **outdated versions** (e.g., 'document_v1.pdf', 'document_v2.pdf', 'document_v3.pdf'). Only the latest version is accessed, but old versions consume 12 GB.\n\n**Recommendation:**\n1. Remove duplicate files - potential 8.2 GB savings\n2. Archive old video files (>180 days, no access) - potential 18 GB savings\n3. Implement version cleanup policy - remove old versions, keep only latest\n\n<ENTITY_ANNOTATION id=\"FOLDER-Project-Files\" title=\"Project Files Folder\" integrationType=\"DROPBOX\" />\n\n<CTA label=\"View Storage Details\" action=\"Show detailed storage breakdown by folder\" />\n<CTA label=\"Generate Cleanup Plan\" action=\"Create a storage optimization action plan\" />"}]
